Annex B - Conditions to be attached to grants of approval

The County Council must attach the following standard conditions from Schedule 2 of the Regulations to any approval.  Proceedings means the solemnization of a marriage or the registration of a civil partnership and does not refer to any other activities on the premises.

  1. The holder of the approval must ensure that there is at all times an individual with responsibility for ensuring compliance with the conditions attached to the approval and those conditions set out in Schedule 2B (“the responsible person”) and that the responsible person’s occupation, seniority, position of responsibility in relation to the premises, or other factors (his “qualification”), indicate that he is in a position to ensure compliance with the conditions attached to the approval.
  2. The responsible person or, in his absence, an appropriately qualified deputy appointed by him, shall be available on the premises for a minimum of one hour prior to and throughout each of the proceedings.
  3. The holder must notify the authority—

(a) of his name and address immediately upon him becoming the holder of an approval under regulation 7(2); and

(b) of the name, address and qualification of the responsible person immediately upon the appointment of a new responsibleperson.

  1. The holder must notify the authority immediately of any change to any of the following—

(a) the layout of the premises, as shown in the plan submitted with the approved application, or in the use of the premises;

(b) the name or full postal address of the approved premises;

(c) the description of the room or rooms in which the proceedings are to take place;

(d) the name or address of the holder of the approval;and

(e) the name, address or qualification of the responsible person.

  1. The approved premises must be made available at all reasonable times for inspection by the authority.
  2. For the purposes of proceedings held in the built premises, a suitable notice stating that the premises have been approved for the proceedings and identifying and giving directions to the room in which the proceedings are to take place must be displayed at each public entrance to the built premises for one hour prior to and throughout the proceedings.
  3. – (1) For the purposes of proceedings held in the built premises, save as provided below, no food or drink may be sold or consumed in the room in which the proceedings take place for one hour prior to or during those proceedings.

(2) Non-alcoholic drinks may be consumed prior to the proceedings.

  1. All proceedings held in the built premises must take place in a room which was identified as one to be used for that purpose on the plan submitted with the approved application.
  2. For the purposes of proceedings held in the built premises, the room in which the proceedings are to take place must be separate from any other activity on the built premises at the time of the proceedings.
  3. The arrangements for and content of the proceedings must meet with the prior approval of the superintendent registrar of the district in which the approved premises are situated, or authority, as the case may be.

11.—(1) Any proceedings conducted on approved premises shall not be religious in nature.

 (2) In particular, the proceedings shallnot—

(a) include extracts from an authorised religious marriage service or from sacred religious texts;

(b) be led by a minister of religion or other religious leader;

(c) involve a religious ritual or series of rituals;

(d) include hymns or other religious chants; or,

(e) include any form of worship.

(3) But the proceedings may include readings, songs, or music that contain an incidental reference to a god or deity in an essentially non-religious context.

(4) For this purpose, any material used by way of introduction to, in any interval between parts of, or by way of conclusion to the proceedings shall be treated as forming part of the proceedings.

  1. Public access to any proceedings in approved premises must be permitted without charge.
  2. Any reference to the approval of premises on any sign or notice, or on any stationery or publication, or within any advertisement may state that the premises have been approved by the authority as a venue for marriage in pursuance of section 26(1)(bb) of the 1949 Act *and the formation of civil partnerships under section 6(3A)(a) of the 2004 Act but shall not state or imply any recommendation of the premises or its facilities by the authority, the Registrar General or any of the officers or employees of either of them.
  3. If a change of name to the approved premises occurs after the issue of the certificate for marriage or the civil partnership document but before the proceedings, the former name of the approved premises as recorded in the certificate for marriage or the civil partnership document shall remain valid for its duration for the purpose of the proceedings.