In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
Lancashire's Early Help Partnership comprises of agencies that support families, children, and young people where an early help response is identified. The aim of the partnership is to:
Your personal data will be gathered by one of Lancashire's Early Help Partners through an Early Help Assessment and Team Around the Family process. Your personal data is sent to Lancashire County Council and stored on the system that retains completed Early Help Assessment and Team Around the Family documentation. The purpose of collecting and retaining your personal information is to fulfil the authority's responsibility under Public Task.
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
Lancashire County Council is able to rely on UK GDPR Article 6 (1) (c) and Article 6 (1) (e) by virtue of the following legislation;
The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:
(g) Processing is necessary for reasons of substantial public interest.
(h) Processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.
The legislation that provides the clear basis in law for processing personal data are as follows;
Lancashire County Council may rely on UK GDPR Article 9 (2) (g) Substantial Public Interest by virtue of the Data Protection Act (2018) Schedule 1 Part 2 substantial public interest conditions depending upon specific circumstances.
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File type||Description||Security||Retention period|
|Emails held in Outlook that haven't been exported or moved elsewhere.||Encrypted used when emailing personal data to partners.||1 year from the date received and then automatically deleted.|
|Family Assessment and Meetings||Assessments and meeting minutes completed within or uploaded to Early Help Module.||Username and password protected system.||Retention period governed by legislation|
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific project then please contact your contact details.
Quality and Review Officer, CFW, Lancashire County Council, P.O. Box 78 County Hall, Preston PR1 8XJ
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: email@example.com
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).