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DfE Children and Family Social Worker Employment Information - privacy notice

Lancashire County Council (LCC) collects and processes personal data relating to those we employ to work as part of our child and family social care workforce.  We do this is for employment purposes, to assist in the running of the authority and/or to enable individuals to be paid.

The Department for Education

The Department for Education (DfE) is responsible for children’s services and education, including higher and further education policy, apprenticeships and wider skills in England. The department is also home to the Government Equalities Office. They work to provide children’s services and education that ensure opportunity is equal for all, no matter what their background or family circumstances.

The DfE has legal powers to collect the pupil, child and workforce data that schools, local authorities and awarding bodies hold.

This information is used as evidence by the DfE in the production of the school performance tables, adoption score cards and statistical releases. It is also used to help inform educational policy and to assess funding to local authorities and schools.

Information we share

Lancashire County Council will share the following categories of information concerning children and family social workers with the DfE.

  • Date of birth
  • Health and Care Professions Council (HCPC) number
  • Gender
  • Ethnicity
  • Qualifications
  • Absence data

The information will be shared with the DfE using their secure portal COLLECT (Collections Online for Learning, Education, Children and Teachers).

Legal gateways being used to share information

Data Protection Act 2018

The condition for processing under the Data Protection Act 2018 will be:

Schedule 9

  1. The processing is necessary—:

(d)       for the exercise of any functions of the Crown, a Minister of the Crown or a government department

Schedule 10 – Conditions for processing sensitive data

  1. The processing is necessary—

(d)       for the exercise of any functions of the Crown, a Minister of the Crown or a government department

The Department for Education also has legal powers to collect the pupil, child and workforce data that schools, local authorities and awarding bodies hold.

For more information on these legislations see:

How information is used

Your information will be used to:

  • improving the management of workforce data across the sector
  • enabling development of a comprehensive picture of the workforce and how it is deployed
  • informing the development of recruitment and retention policies
  • allowing better financial modelling and planning
  • enabling monitoring of selected protected characteristics

Personal and sensitive information

The Data Protection Act 2018 defines personal and sensitive information as.

Personal information is:

  • Information/Data which relates to a living, individual who can be identified from the data or other data/information that Lancashire County Council holds
  • This could be single elements or a combination e.g. names, addresses, occupation, date of birth etc.it could also include opinions about them and intentions towards them.

Sensitive personal information/data is:

  • Physical or mental health, racial or ethnic origin, political opinions, trade union membership, sexual life, criminal allegations or record.

How long your information is stored for

Lancashire County Council retains the details of staff members who have worked as children and family social workers for 50 years from the termination of the contract.

Further information

If you would like more information concerning this arrangement then please contact Mark.Lennighan@lancashire.gov.uk

Lancashire County Council is a registered data controller with the Information Commissioner’s Office. You can search the register of data controllers (external link) to find out more about:

  • reasons/purposes for which we process information
  • type/classes of information we process
  • who we process information about
  • who we may share information with

Your rights

Lancashire County Council's full privacy notice contains further information about your rights under GDPR, how to make a compliment, comment or complaint and the council's Data Protection Officer. It also contains information about the Information Commissioner's Office.