In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
Lancashire Trading Standards Service has a legal duty to enforce a range of public protection legislation, and in so doing will process personal data. The data is gathered following visits and inspections of trader premises, sampling and testing activity, consumer complaints (usually referred to us via the Citizen's Advice Consumer Service), requests for advice from businesses, consumers and partner agencies, investigations and prosecutions including witness statements and interview records and documents, provision of information on application forms e.g. for licensing of explosives and petroleum storage, and information provided in connection with membership of or use of our Safe Trader Scheme.
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
(b) Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.
(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:
(a) The data subject has given explicit consent to the processing of this personal data.
(g) Processing is necessary for reasons of substantial public interest.
This condition is met if the processing—
(a) is necessary for a purpose listed in sub-paragraph (2), and
(b) is necessary for reasons of substantial public interest.
Those purposes are—
(a) the exercise of a function conferred on a person by an enactment or rule of law;
All Lancashire County Council Trading Standards duly appointed Officers are (1) appointed authorised officers for the appropriate exercise of all the County Council’s powers and duties under the Schedule of Statutes reproduced below and any statutes amending or extending the same, and appropriate Statutory Instruments, Regulations, By-Laws or Orders made there under and (2) authorised under Sections 101, 222 and 223 of the Local Government Act 1972 to appear in, on behalf of the county council, any proceedings before any Magistrates Court under the appropriate acts set out in the Schedule of Statutes. See Table of Statutes on our website.
We will usually seek your consent before sharing information, however if there is a legal reason we may not require your consent e.g. in connection with the prevention or detection of crime. We may share information with:
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File Type||Description||Security||Retention Period|
|Criminal Case Management System||Prosecution files||Held on secure database, password protected||15 years after the end of proceedings, longer if a specific need is identified.|
|APP Database||Client Files||Held on secure database, password protected||6 years|
|Website||Safe Trader Information||Open information||6 years|
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific service then please contact TSGeneralMail@lancashire.gov.uk or write to:
Lancashire County Council Trading Standards Service
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: email@example.com
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).