In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
The implementation of the Social Care Digital Pathfinder will support effective discharge of patients requiring support from social care services on discharge from Acute hospitals by exchanging data captured in Assessment, Discharge and Withdrawal Notices across health and social care.
Using systems to capture and directly import structured data between systems will improve the accuracy, efficiency and reliability to support the hospital discharge process. Early work with local areas has shown that the approach streamlines the discharge process which improves the patient experience and delivers patient flow benefits to both the NHS and Social Care. For our service users and patients it will ensure that the provisions necessary for their care are put in place in a timely fashion.
The service also provides greater clarity and control by ensuring that information sent is safely, securely, lawfully and transparently.
The data will be exchanged electronically from the hospital Electronic Patient Record System (EPR), via the region's Health Information Exchange (HIE) known locally as the Lancashire Person Record Exchange Service (LPRES), and directly imported into the appropriate local authority social care case recording system (within this project these are identified as Liquidlogic Adults System and Servelec Mosaic).
Where no EPR exists for patients being cared for in an acute setting, patient data captured in other systems or handwritten and identified as required in the data specification will be digitised to enable the exchange via LPRES to happen.
The local authority is able to accept or reject Notices, by sending a Notice Receipt to the hospital.
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
The public task carried out in accordance with UK GDPR Article 6 (1) (e) is carried out by virtue of the following legislation:
The Care Act 2014 has made it a statutory requirement for NHS bodies to send information to Local Authorities when a patient is admitted and requires care and support on discharge, send information ahead of the patient being discharged and where there is a change in circumstances, removing the need for assessment (known as Assessment, Discharge and Withdrawal notices). NHS Digital has published an information standard which specifies the minimum information that must be shared electronically as part of that process. This is in line with the Care and Support (Discharge of Hospital Patients) Regulations 2014.
NHS Digital has been working with a number of NHS Trusts, Local Authorities and system suppliers to introduce technology that will enable this information to be sent more efficiently. This work has been taken forward under the Personalised Health and Care 2020 programme with the aim of making better use of digital technologies and data across health and care.
The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:
(h) Processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.
Patient data as identified below and required for the purposes of Assessment and Discharge will be collected in the following hospitals:
Personal data will be processed securely by third party providers to facilitate the personal data sharing via the LPRES platform.
The information will then be shared with the relevant local authority responsible for the provision of social care on discharge; the authorities within scope of this agreement are:
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File type||Description||Security||Retention period|
|Electronic social care||Demographic and Contact information imported from data exchanged in Assessment, Discharge and Withdrawal Notices during the discharge process and used further and as necessary to provision social care support on discharge.||Information will be securely held by LCC on a dedicated social care case management system.||Retention and disposal periods for all records held within the county council's social care case recording system are determined by client category.
Records for clients with a category of elderly, physically disabled, or those with a learning disability are retained for 3 years after death or after the case has been closed.
Records for clients with a category of mental health are retained for periods of between 5 years from the date the services cease, to 20 years after no further treatment is considered necessary in line with the Mental Health Act and NHS Code of Good Practice.
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
Or email: email@example.com
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific service then please contact Tracey Boswell, Tracey.Boswell@lancashire.gov.uk.
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: firstname.lastname@example.org
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).