In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
The Senior Coroner for Lancashire and Blackburn with Darwen is the data controller for the purposes of the Data Protection Act 2018 other regulations including the UK General Data Protection Regulation (UK GDPR), which means they determine what your data is used for and why it is collected. The purpose of this privacy notice is to tell you about what information is collected about you when you use our service, how that information is used and who it may be shared with.
The contact details of the data controller are:
HM Senior Coroner for Lancashire and Blackburn with Darwen
Everything we do with information about living people – such as how we collect it and who we share it with – has to comply with the relevant Data Protection legislation. A key part of this is being open about how we use information and what rights you have in respect of information we hold about you.
The work of HM Coroner is undertaken as part of their judicial activities. This includes when a member of staff, police officer or other appointed investigator, is carrying out activities in pursuit of the coroner’s statutory powers and responsibilities. The Data Protection Act 2018 confirms that this work, and the data required to complete this work, is necessary of the administration of justice which is a task carried out in the public interest.
Please delete as appropriate – the information governance team can help with this if required…
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
The personal data processed by the Lancashire and Blackburn with Darwen Coroner's Service is done so by virtue of the following legislation:
The legal basis for processing your special categories of personal data, in accordance with of the UK GDPR is:
(b) Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law
(j) Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.
As inquests are publically accessible, this data will be shared with anyone attending the proceedings, including the press.
The UK GDPR includes exemptions from the regulations of GDPR for the purpose of the protection of judicial independence and proceedings.
During the course of undertaking their statutory duties, the Senior Coroner and Area Coroners may share data with the following main organisations:
Other organisations which from time to time are involved with an investigation and who are required to provide evidence or assistance to the Coroner
We hold personal data on two different categories of identifiable natural person:
In both categories personal information including contact details that HM Coroner and his staff identify and require during the investigations are held. Some of this information may include special personal data. All of this information is held securely.
Where relevant, we will collect the following information:
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File type||Description||Security||Retention period|
|emails held in Outlook that haven't been exported or moved elsewhere.||encrypted used when emailing personal data to partners.||1 year from the date received and then automatically deleted.|
|Coroners enquiries||Coroner's case files that record the processes and actions of inquiring into deaths which do not proceed to an inquest||Retained on a secure password protected electronic system.||Destroy 15 years after last action - action date applied as 1 January after close of file. Exception: cases relating to miners which by direction of Home office Sep 2002 are to be retained until further notice|
|Coroners Inquests||Coroner's case files that record the processes and actions of inquiring into deaths which proceed to an inquest||Retained on a secure password protected electronic system.||Sample 15 years after last action - action date applied as 1 January following date of inquest. Permanent preservation of files pre-dating 1875, retain whole series for intercensal years and those which set a precedent in law or practice, or relate to an individual, accident or crime subject of prolonged or repeated interest from the media, (e.g murder, manslaughter, open verdicts, industrial disease, war service, suicide). Transfer to Lancashire Archives.|
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific service then please contact email@example.com.
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: firstname.lastname@example.org
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).