In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
Lancashire County Council Children's Social Care services work with children and families in Lancashire who are in need of support or protection.
Whenever you get in touch with us either in person, by phone or online, we’ll usually need your basic contact details: name, address, telephone number, email address together with enough information about your enquiry to be able to help you quickly and effectively.
If you receive or have received social care and support from Lancashire County Council, we will hold a social care record about you. This is stored in a secure electronic database, and we may also hold some based paper based information about you.
We use your personal information to:
Lancashire County Council will also be participating in an evaluation designed to measure the impact of the Strengthening Families & Protecting Children programme. This programme, and subsequent evaluation has been commissioned by the DfE, and will be carried out by external consultants (WhatWorks in Children's Social Care).
Anonymised data will be provided to assist in this evaluation, and where specific qualitative data may need to be collected from individuals, consent will be sought at the outset.
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:
(a) The data subject has given explicit consent to the processing of this personal data.
(f) Processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity.
(g) Processing is necessary for reasons of substantial public interest.
(h) Processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.
The UK GDPR Article 6 (1) (c) and (e) and UK GDPR Article 9 (2) (g) and (h) lawful basis are relied upon by virtue of the following legislation:
LCC may process personal data to ensure the safeguarding of children and individuals at risk and rely on UK GDPR Article 9 (2) (g) Substantial Public Interest by virtue of the following legislation:
In the course of providing support for a child, young person and their family we collect the following personal information:
We also obtain personal information from the following other sources:
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File type||Security||Retention period|
|Children Looked After||Personal data is held on secure systems maintained by Lancashire County Council.||Files of children who are looked after, or who cease to be looked after, before the age of 18 years, should be retained completely intact until the 18 Birthday is reached. 75 years from date of birth or if the child has died before reaching 18 years, for the period of 15 years from the date of death or when the age of 18 would have been achieved, whichever is the later. Any historic family records previously created on children who are look after for 75 years from the date of birth of the youngest child will be stored by records management team.|
|Child Protection Records||Personal data is held on secure systems maintained by Lancashire County Council.||Records of children where child protection enquiries took place under Section 47 of the Children Act 1989, but did not lead to registration, will have a retention period of 20 years following closure of the case. If the child dies within the retention period the records remain archived for the full retention period. Records of children who have been on the Child Protection Register will have a retention period of 75 years from the date of birth of the child. . If the child dies within the retention period the records remain archived for the full retention period.|
|Records of children not currently looked after but subject to a legal order to the authority requiring supervision (Supervision Order or Family Assistance Order the Children Act 1989)||Personal data is held on secure systems maintained by Lancashire County Council.||75 years from date of birth or if the child has died before reaching 18 years, for the period of 15 years from the date of death or when the age of 18 would have been achieved, whichever is the later.|
|Children’s records other than those referred to above, - cases closed after initial assessment; - children receiving Family Centre support; - other Children In Need and Family Support cases;||Personal data is held on secure systems maintained by Lancashire County Council.||10 years after the case is closed|
|Records in respect of children in Children’s Homes as described in Schedule 4 of the Children’s Homes Regulations 2001 Amendment 2011||Personal data is held on secure systems maintained by Lancashire County Council.||50 years after the child is discharged from the home The legislative retention period for these records is 15 years but Lancashire policy is to keep some of them for 50 years.|
|Records on persons cautioned or convicted of an offence under Schedule 1 of the Children and Young Persons Act 1933 or persons posing a risk to children.||Personal data is held on secure systems maintained by Lancashire County Council.||100 years from the creation of the record.|
|Records of those Children who have been detained under Section 2 or 3 of the Mental Health Act 1983||Personal data is held on secure systems maintained by Lancashire County Council.||20 years after no further treatment considered necessary or 8 years after the patient’s death if the patient died while still receiving treatment|
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
Or email: email@example.com
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific service then please contact firstname.lastname@example.org.
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: email@example.com
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).