In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
The Short Breaks Service is provided by Lancashire County Council Adult Disability Service. There are eight short break services across Lancashire, providing 24 hour support 7 days per week throughout the year.
Short Break Services support people with disabilities in a home environment to enable unpaid family carers to take a break from their caring role. The accommodation is modern, fully equipped and has been specifically designed for safe and easy use
The service is registered with and inspected by the Care Quality Commission. The Service currently supports approximately 400 people across all districts of Lancashire.
Support is delivered by a team of staff, including a Registered Manager, Team Managers and Community Support Workers. The level of support provided is determined according to assessed needs and includes areas such as
Information is collected and processed to
Ensure people are safe and well:
Report on and improve the way we work:
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:
(a) The data subject has given explicit consent to the processing of this personal data.
(h) Processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.
The Short Breaks Service collects and holds information about the people who are supported by the service. Our aim is only to hold information to help us give people the right support at the right time. However we are also required by law to hold some information about people we support.
People supported information
Next of kin information
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File Type||Description||Retention Period|
|Emails held in Outlook that haven't been exported or moved elsewhere.||1 year from the date received and then automatically deleted.|
Support Plans and reviews, medication and health records
Health and Safety information such as Incident Forms and Risk Assessments
Records of financial transactions where support in this area is part of a person's support plan.
Copies of correspondence which may be shared with the service to inform their support or in the event of a long term placement where the person becomes resident.
|Destroy 3 years after death of service user or after case has been closed.|
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about the Adult Disability Short Break Service then please contact email@example.com
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: firstname.lastname@example.org
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).