Pseudo Dynamic Purchasing System (PDPS) for the provision of Childrens Home Services - LCC10031

Important Information – Transfer to Oracle Fusion

Lancashire County Council has replaced the current iSupplier portal with the cloud-based Oracle Fusion Supplier portal.

If you are an existing, active supplier to LCC, you are automatically registered in Fusion and encouraged to use the new Supplier Portal as it will increase your ability to self-serve.

If you are new to Oracle Fusion for LCC please see details of how to register on the link below. It is free to register.

Visit the link below for more detailed information concerning the new the cloud-based Oracle Fusion Supplier Portal.

https://www.lancashire.gov.uk/fusion-supplier-portal/

Contract Reference: KS/CYP/LCC/21/1208

Lancashire County Council (the Council) wishes to establish a Pseudo Dynamic Purchasing System (PDPS) which is a list of Children's Home Services providers who are suitable, and capable to deliver the required services.

The Council wants to encourage partnership working and more cohesive relationships with providers. This should ensure the improved delivery of services which are designed around the needs of children so that they receive the right services, from the right provider at the right time.

All children's homes on the PDPS must be within the Location Boundary and applicants will be required to meet the stated criteria to join the PDPS. Please see the Invitation to Participate (ITP) document below for further details.

The Council's Flexible Agreement for the Supply of Children and Young People Agency Residential Placements ended in August 2022. The Council intends to operate the PDPS for the future provision of these services. The Council may also procure block contracts for Childrens Home Services via the PDPS, please see the procurement documents for the full scope of the PDPS.

It is intended that the PDPS will remain in effect for a period of ten years. Service Contracts can be awarded as call-off contracts as detailed within the ITP.

The PDPS may be used by the Contracting Authority listed below and identified in the contract notice and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the Contracting Authorities.

Blackpool Council

How to Apply

All procurement documents including the Invitation to Participate (ITP) document can be found below.

Please see the procurement documents for further information in relation to the instructions on how to apply to join the PDPS, evaluation criteria, terms and conditions and documents to be returned.

As the initial application deadline has now passed, the Council will evaluate future applications at specified times. Please see the Invitation to Participate (ITP) document below for further detail in relation to the initial application deadline and future evaluation periods.

To apply to join the PDPS, please read all of the documents listed below. Applicants must complete all the required documents (as stated in the ITP), all applications must be returned via the Oracle Fusion Supplier portal: https://www.lancashire.gov.uk/fusion-supplier-portal/ under Negotiation Number: LCC10031

All clarifications/messages must be submitted via the 'Messages' function of the Oracle Fusion Supplier portal via the relevant Negotiation Number.

You must also check the Oracle Fusion Supplier portal on a regular basis for 'Messages', this will provide a log of any clarification questions raised by applicants/providers and the Council's responses, as well as messages from the Council.

All aspects (documents/attachments/responses) of the application can and must be submitted via the Oracle Fusion Supplier portal. The Council will not accept email or hard copy/paper applications in relation to this process and you must submit your application electronically via the Oracle Fusion Supplier portal.

You can access the Oracle Fusion Supplier Portal and access other useful information in relation to the portal via the Oracle Fusion Supplier Portal page on the LCC website:

https://www.lancashire.gov.uk/fusion-supplier-portal/

If you require support when using the Supplier Portal the contact details are on the following page of the LCC website:

https://www.lancashire.gov.uk/fusion-supplier-portal/contacts/

Further information & Procurement documentation:

Invitation to Participate Documents:

(insert docs)

Value:

The estimated values for the PDPS allow for cost increases during the term.

The estimated annual value for placements made by Lancashire County Council is £35,000,000 – £45,000,000 depending on demand.

The estimated annual value for placements made by Blackpool Council is £18,000,000 - £22,000,000 depending on demand.

The estimated total Annual Value is up to £53,000,000 - £67,000,000

The estimated Total Value is up to £530,000,000 - £670,000,000

Is this suitable for SME (Small & Medium Enterprises)? Yes

Is this suitable for VCSE (Voluntary Community & Social Enterprise)? Yes

Procedure Type: Light Touch Regime under the Public Contracts Regulations 2015

Procurement Documents are available until: 31 July 2032

Contact Email address: caphprocurement@lancashire.gov.uk

Awarding Authority: Lancashire County Council

All clarifications/messages must be submitted via the 'online discussions' function of the isupplier portal via the relevant RFQ.

You must also check the iSupplier portal on a regular basis for 'online discussions', this will provide a log of any clarification questions raised by applicants/providers and the Council's responses, as well as messages from the Council.

All aspects (documents/attachments/responses) of the application can and must be submitted via the iSupplier portal. The Council will not accept email or hard copy/paper applications in relation to this process and you must submit your application electronically via the iSupplier portal.

You can access the iSupplier Portal and access other useful information in relation to the iSupplier portal via the ISupplier Portal page on the LCC website:

iSupplier portal support - Lancashire County Council

Please see the Quick Guides page on the LCC website:

Quick guides - Lancashire County Council

Including the 'registration guide' for those who are not yet registered on isupplier and the 'Contracts and sourcing quick guides' for guidance on submitting your application.

If you require support when using the iSupplier Portal the contact details are on the 'Isupplier contact' page of the LCC website:

iSupplier contact - Lancashire County Council

PDPS Reopening

Please see Document 9. Residential PDPS Reopening Notification (March 2024) below for information relating to the reopening of this PDPS for new applications for Tier 2 and for existing Providers applying to add new types of provision.