In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
Our Data Protection Officer is Paul Bond. You can contact him at firstname.lastname@example.org or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ
In order for the processing of Grant application forms, the information provided by the Parish and/or Town Council Clerk with be initially shared with the Parish Champion, an elected member of Lancashire County Council. The Parish Champion will either approve or decline the Grant application before forwarding the application form to Legal and Democratic Services for processing.
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(e) Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. You must reference the applicable task/function and its' basis in law if you wish to rely on this basis for processing.
Application forms for Champion Grants cannot be completed without the personal data provided by you.
No special category personal data will be processed as part of this scheme.
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File type||Description||Security||Retention period|
|Emails held in Outlook that haven't been exported or moved elsewhere.||All emails will be marked as confidential when forwarded to the elected member.||1 year from the date received and then automatically deleted.|
|Word document||Grant application forms attached to email||Completed application forms will be sent securely as part of the above process.||Application forms will be stored electronically for a period of 6 financial years following the financial year in which the form was submitted.|
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
Or email: email@example.com
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific project then please contact firstname.lastname@example.org.
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: email@example.com
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).