Looked after school meals eligibility checks – privacy notice

Lancashire County Council is responsible for administering the eligibility checks required before issuing the pupil premium and free school meals to the appropriate children across Lancashire. In order to carry out these checks Lancashire County Council will submit the information you have provided regarding your benefits situation to the Department of Education using their Eligibility Checking System.

For more information around applying for free school meals and the pupil premium see the schools section.

The information shared

In order to facilitate these eligibility checks Lancashire County Council will share the following categories of information with the Department of Education.

  • Child's name
  • Child's date of birth
  • Child's school
  • Parent/guardian name
  • Parent/guardian age
  • Parent/guardian national insurance number
  • Parent/guardian national asylum support service
  • Telephone number
  • Address
  • Family income
  • Benefits details

Lancashire County Council has a direct and secure link with the Department of Education's eligibility checking system which will allow us to see if your child meets the criteria to receive free school meals.

The legal gateways being used to share the information

Data Protection Act 1998
Schedule 2 condition – Consent
Schedule 3 condition – Explicit Consent

General Data Protection Regulation

On 25 May 2018 the Data Protection Act 1998 will be replaced by the General Data Protection Regulation (GDPR). The condition for processing under the GDPR will be:

Article 6

1. Processing shall be lawful only if and to the extent that at least one of the following applies:
(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes;

Article 9

2. Paragraph 1 shall not apply if one of the following applies:
(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes.

How your information will be used

Your information will only be used to decide whether your child is eligible for free school meals.

Personal and sensitive information

Lancashire County Council will share data with our healthcare partners that is classed as personal and sensitive under the Data Protection Act 1998. Only relevant data will be shared. The Data Protection Act 1998 defines personal and sensitive information as.

Personal information is:

  • Information/Data which relates to a living, individual who can be identified from the data or other data/information that Lancashire County Council holds
  • This could be single elements or a combination e.g. names, addresses, occupation, date of birth etc.it could also include opinions about them and intentions towards them.

Sensitive personal information/data is:

  • Physical or mental health, racial or ethnic origin, political opinions, trade union membership, sexual life, criminal allegations or record.

How long your information is stored

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.

Your rights

If you would like to request a copy of the information Lancashire County Council holds on you then please make your request in writing to the Information Governance Team.

If at any point you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council’s legal functions.

You have the right to opt out of Lancashire County Council receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on the specific data is and what programme it relates to.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).

Further information

Lancashire County Council is a registered data controller with the Information Commissioner’s Office. You can search the register of data controllers (external link) to find out more about:

  • Reasons/purposes for which we process information
  • Type/classes of information we process
  • Who we process information about
  • Who we may share information with

For more details about data protection please refer to the Information Commissioner's Office website (external link).