In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
Lancashire County Council 16-19 Education and Skills Team collects information about young people from schools and post 16 education and training providers. This information is used to support young people to overcome any barriers to participation in post 16 education; provide information and support on training or employment opportunities; reduce the risk of young people not being in education, employment or training (NEET); and to ensure that young people make a successful and sustained transition after leaving school.
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.
Information we have to pass on by law:
Lancashire County Council are required by law to pass some of your information to the Department for Education (DfE) under the Education and Skills Act 2008 and the Apprenticeship, Skills, Children and Learning Act 2009 to assist, encourage and enable young people aged 13-19 (and young adults with learning difficulties or disabilities up to the age of 25) to participate in education or training. The DfE use this data to monitor the performance of local authorities in delivering their statutory duties, specifically the tracking and supporting of 16-17 year olds.
In the absence of there being a legal obligation to share your personal information with the DfE, Lancashire County Council will only share information with other organisations with the consent of the young person.
The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:
(g) Processing is necessary for reasons of substantial public interest.
Schedule 1 Part 2 Para 6 to the Data Protection Act (2018) establishes that Statutory etc. and government purposes are substantial public interest conditions.
Lancashire County Council will only share the following information with schools and further education and training providers with the consent of the young person.
Secondary Schools – destinations data of former pupils once they have left the school
Further education and training providers – personal information of young people who are not participating in post 16 education or training so that information and support can be provided.
Relevant departments within LCC – destinations data of young people who are known to other LCC services.
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
|File type||Description||Security||Retention period|
|e.g. email/paper files/database||Information about young people either being educated in, or who are resident within Lancashire||e.g. encrypted used when emailing personal data to partners.||For mainstream pupils, information is stored for 7 years after pupils have reached their 18th birthday.
For pupils with an EHCP, information is stored for 2 years after pupils have reached their 25th birthday.
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
Or email: email@example.com
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
If you would like more information about this specific service then please contact firstname.lastname@example.org
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: email@example.com
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).