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Learning Services and Skills - 16 -19 Education and Skills Team

In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.

Identity and contact details of the Data Controller

  • Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Contact details of the Data Protection Officer

  • Our Data Protection Officer is Paul Bond. You can contact him at DPO@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Purposes for processing

Lancashire County Council 16-19 Education and Skills Team collects information about young people from schools and post 16 education and training providers. This information is used to support young people to overcome any barriers to participation in post 16 education; provide information and support on training or employment opportunities; reduce the risk of young people not being in education, employment or training (NEET); and to ensure that young people make a successful and sustained transition after leaving school.

Category of personal data being processed

  1. Personal data (information relating to a living, identifiable individual)
  2. Special category personal data (racial, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation)

Legal basis for processing personal data

 

The legal basis for processing your personal data, in accordance with the UK GDPR is:

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.

Information we have to pass on by law:

Lancashire County Council are required by law to pass some of your information to the Department for Education (DfE) under the Education and Skills Act 2008 and the Apprenticeship, Skills, Children and Learning Act 2009 to assist, encourage and enable young people aged 13-19 (and young adults with learning difficulties or disabilities up to the age of 25) to participate in education or training.  The DfE use this data to monitor the performance of local authorities in delivering their statutory duties, specifically the tracking and supporting of 16-17 year olds.

In the absence of there being a legal obligation to share your personal information with the DfE, Lancashire County Council will only share information with other organisations with the consent of the young person.

Legal basis for processing special categories of personal data

The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:

(g) Processing is necessary for reasons of substantial public interest.

Schedule 1 Part 2 Para 6 to the Data Protection Act (2018) establishes that Statutory etc. and government purposes are substantial public interest conditions.

Recipients of the data

  • Other departments within LCC
  • Department for Education (DfE)
  • Schools
  • Further education and training providers

Information we share

Lancashire County Council will only share the following information with schools and further education and training providers with the consent of the young person.

  • Name
  • Date of Birth
  • Destination data

Secondary Schools – destinations data of former pupils once they have left the school

Further education and training providers – personal information of young people who are not participating in post 16 education or training so that information and support can be provided.

Relevant departments within LCC – destinations data of young people who are known to other LCC services.

Any transfers to another country

  • No

Retention periods

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice. 

File type Description Security Retention period
e.g. email/paper files/database Information about young people either being educated in, or who are resident within Lancashire e.g. encrypted used when emailing personal data to partners. For mainstream pupils, information is stored for 7 years after pupils have reached their 18th birthday.
For pupils with an EHCP, information is stored for 2 years after pupils have reached their 25th birthday.  

Your rights 

You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:

  • to be informed via Privacy Notices such as this.
  • to withdraw your consent. If we are relying on your consent to process your data then you can remove this at any point.
  • of access to any personal information the council holds about yourself. To request a copy of this information you must make a subject access request in writing. You are entitled to receive a copy of your personal data within 1 calendar month of our receipt of your subject access request. If your request is complex then we can extend this period by a further two months, if we need to do this we will contact you. You can request a subject access request, either via a letter or an email to Information Governance Team, address below.
  • of rectification, we must correct inaccurate or incomplete data within one month.
  • to erasure. You have the right to have your personal data erased and to prevent processing unless we have a legal obligation to process your personal information.
  • to restrict processing. You have the right to suppress processing. We can retain just enough information about you to ensure that the restriction is respected in future.
  • to data portability. We can provide you with your personal data in a structured, commonly used, machine readable form when asked.
  • to object. You can object to your personal data being used for profiling, direct marketing or research purposes.
  • in relation to automated decision making and profiling, to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to exercise any of these rights then you can do so by contacting:

Information Governance Team
Lancashire County Council
PO Box 78
County Hall
Preston
PR1 8XJ 

Or email: dataprotection@lancashire.gov.uk

To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.

Further information

If you would like more information about this specific service then please contact post16participation@lancashire.gov.uk

For more information about how we use personal information see Lancashire County Council's full privacy notice.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.

Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: dataprotection@lancashire.gov.uk

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO)