Health and Safety - Lone Worker System

In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.

Identity and contact details of the data controller

• Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Contact details of the data protection officer

• Our Data Protection Officer is Paul Bond. You can contact him at dpo@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Purposes for processing

• Lancashire County Council employees are sometimes expected to work on their own. These employees are provided with a technological solution to ensure that they are lone working safely and securely. This solution provides a secure means of contacting colleagues or emergency contacts where there is a requirement to do so.
• Audio recordings of events may be taken and retained upon activation of SOS alert and could be used as evidence in the event of an investigation (criminal or otherwise). Audio recordings for yellow alert updates of users details/movements are at the instigation of the user and will be retained for the duration of the active period or longer if required for evidential purposes.

Category of personal data being processed

1. Personal data (information relating to a living, identifiable individual)
2. Special category personal data (racial, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation)

Legal basis for processing personal data

The legal basis for processing your personal data, in accordance with the UK GDPR is:

(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.

The legislation that informs this legal obligation is the Health and Safety at Work Act 1974 section 2.

Legal basis for processing special categories of personal data

The legal basis for processing your special categories of personal data, in accordance with the UK GDPR is:

(b) Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law

The legislation that informs this legal obligation is the Health and Safety at Work Act 1974 section 2.

Recipients of the data

• External providers of Lone Worker System

Information we share

Mandatory fields required to provide the solution:

• Name
• Mobile telephone number
• Email address
• Normal work location and applicable risk factors
• Yellow alert calls
• Red alert calls
• GPS location

Optional fields that can be completed by data subjects themselves:

• Age
• Date of birth
• Next of kin
• Gender
• Ethnicity
• Hair and skin colour and other applicable physical description or identifiers - such as tattoos etc
• Medical conditions

Any transfers to another country

• No

Retention periods

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.

File type	Description	Security	Retention period
email	emails held in Outlook that haven't been exported or moved elsewhere.	encrypted used when emailing personal data to partners.	Retained in accordance with appropriate internal retention guidelines
Project documentation	Personal data exchanged with processors and sub-processors of personal data	Data processors bound by contract with LCC (data controller). Maintained on secure networks.	Destroyed at the end of the contract by data processors and sub-processors

Your rights

You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:

• to be informed via Privacy Notices such as this.
• to withdraw your consent. If we are relying on your consent to process your data then you can remove this at any point.
• of access to any personal information the council holds about yourself. To request a copy of this information you must make a subject access request in writing. You are entitled to receive a copy of your personal data within 1 calendar month of our receipt of your subject access request. If your request is complex then we can extend this period by a further two months, if we need to do this we will contact you. You can request a subject access request, either via a letter or an email to Information Governance Team, address below.
• of rectification, we must correct inaccurate or incomplete data within one month.
• to erasure. You have the right to have your personal data erased and to prevent processing unless we have a legal obligation to process your personal information.
• to restrict processing. You have the right to suppress processing. We can retain just enough information about you to ensure that the restriction is respected in future.
• to data portability. We can provide you with your personal data in a structured, commonly used, machine readable form when asked.
• to object. You can object to your personal data being used for profiling, direct marketing or research purposes.
• in relation to automated decision making and profiling, to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to exercise any of these rights then you can do so by contacting:

Information Governance Team
Lancashire County Council
PO Box 78
County Hall
Preston
PR1 8XJ 

Or email: dpo@lancashire.gov.uk

To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.

Further information

If you would like more information about this specific activity then please contact Alan.Wilton@lancashire.gov.uk.

For more information about how we use personal information see Lancashire County Council's full privacy notice 

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.

Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: dataprotection@lancashire.gov.uk

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).