Development management - privacy notice

Lancashire County Council is the minerals and waste planning authority for Lancashire. We deal with mineral and waste developments and also the County Council's own development proposals. Your district council is responsible for all other planning applications. In order for us to deal with your application or representation we need you to supply certain personal information.

Who Lancashire County Council development management team share your information with

The planning application and consultation responses will be open for inspection and made available to all parties throughout the application process. These parties are consultees, residents, applicants and agents.

Information collected

We collect the following information in order to manage and facilitate the service.

  • Name
  • Address
  • Telephone number
  • Email address
  • Information relating to expressed opinions or intentions in respect of a planning application

Information for applicants and agents

The council will publish a copy of your completed application form and relevant supporting documents and drawings on its website. This will include your name and address and, where an agent is acting for you, the name and address of that agent. Hard copies of applications can also be viewed at our offices.

In order to protect your personal data from any unnecessary disclosure, the Council will remove your signature from the information that may be viewed via the internet or in person together with any other information within your planning application that may be considered to be personal.

Information for consultees

The council will publish your consultation response including your name and address. In order to protect your personal data from any unnecessary disclosure, the Council will remove any signature from consultation responses that may be viewed via our website.

Information for local residents

The council will hold your comments electronically. Representations will not be made available to view in person or electronically but a summary of any comments received will be included within the officer's report to the county council's Development Control committee. A summary of representations that have been received may be provided to applicants but will not include any personal information.

In the event of an appeal against the county council's decision, any representations will be forwarded to the Planning Inspectorate in full. A redacted version omitting your name, address, email address, all telephone numbers, signature and any personal information will be sent to the appellant and any other parties to the appeal.

Legal gateways being used to share the information

Under the General Data Protection Regulation we will process your personal information using the following conditions.

Article 6

  1. Processing shall be lawful only if and to the extent that at least one of the following applies:
    (c) processing is necessary for compliance with a legal obligation to which the controller is subject.

Your information will be used in order for Lancashire County Council to facilitate its statutory obligations under the Town and Country Planning Act 1990 and associated legislation.

The County Council is required to collect and hold this information under Articles 7, 10, 11, 18, 20, 22, 25, 27, 39 and 40 of the Town and County Planning (Development  Procedure) Order 2015.

Personal information

Personal information is:

  • Information/data which relates to a living, individual who can be identified from the data or other data/information that Lancashire County Council holds
  • This could be single elements or a combination e.g. names, addresses, occupation, date of birth etc.it could also include opinions about them and intentions towards them.

How long your information is stored

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.

File Type Description Retention Period
Planning application details Planning application forms, plans and other supporting information These documents are transferred to part II of the planning register upon a decision on the application being made. These records are then retained in perpetuity.
Consultation responses  

12 months from date of decision unless an appeal has been lodged  then 12 months from the date of the appeal decision

Representations   12 months from date of decision unless an appeal has been lodged then 12 months from the date of the appeal decision

Further Information

If you would like more information concerning this privacy policy please contact DevCon@lancashire.gov.uk  

Your rights

If you would like to request a copy of the information Lancashire County Council holds on you then please make your request in writing to the Information Governance team.

If at any point you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the council’s legal functions.

You have the right to opt out of Lancashire County Council receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on the specific data is and what programme it relates to.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner's Office (external link).

Lancashire County Council's Data Protection Officer is Paul Bond dpo@lancashire.gov.uk

Data Controller

Lancashire County Council is a registered data controller with the Information Commissioner’s Office. You can search the register of data controllers (external link) to find out more about:

  • Reasons/purposes for which we process information
  • Type/classes of information we process
  • Who we process information about
  • Who we may share information with

For more details about data protection please refer to the Information Commissioner's Office website (external link).