Lancashire Enterprise Partnership Business Support Portal
– Privacy Notice relating to the storage of information on the Evolutive database
What is Evolutive?
Evolutive is a database that stores information regarding the support and funding that business across Lancashire have received. The system is administered by Growth Lancashire with direct access granted to the following organisations. Lancashire Enterprise Partnership, Lancashire County Council, Blackburn with Darwen Council, Burnley Borough Council, Blackpool Borough Council, Chorley Council, Hyndburn Borough Council, Lancaster City Council, Pendle Borough Council, Preston City Council, Ribble Valley Borough Council, Rossendale Borough Council, South Ribble Borough Council, West Lancashire Borough Council and Wyre Council.
In order for you and your business to receive the appropriate help and support, access to Evolutive has been granted, through a secure portal, to: The University of Central Lancashire (UCLAN), Lancaster University, Edge Hill University, The Prince's Trust, Vedas Recruitment and Training, The Greater Manchester Local Enterprise Partnership, Chamber Link, Learn Direct, Orvia Enterprise Ltd, Enterprise 4 All, Winning Pitch, the North West Aerospace Alliance and the Innovation Agency.
Statistical and research data will also be shared with the Department for Business, Energy and Industrial Strategy (BEIS) and other funding organisations.
Why is this information stored and how is it used?
This information is required to assess the impact of business support initiatives on the economy of Lancashire and the companies supported. The information is also required to monitor the effectiveness of external funding such as the European Regional Development Fund and other funding allocated to the Lancashire Enterprise Partnership. It helps us to:
- Advise businesses of the range business support available within Lancashire
- Provide improved services to businesses though better coordination across support organisations
- Provide more joined up, comprehensive performance management information to help us attract additional funding to Lancashire to support local businesses.
Data relating to the client journey and the value of public sector support is also required to comply with the State Aid De Minimis regulations specifically to monitor total support to individual businesses against the ceiling of 200,000 Euros in any three year period. This legislation is enforced across all UK Government and European funded business support projects.
Who are Growth Lancashire?
Growth Lancashire’s role is to serve both new and existing businesses to grow job opportunities and skills across the County. Growth Lancashire works on behalf of the other publicly funded business support organisations in Lancashire in coordinating business data and signposting businesses to the most appropriate source of support. A team of business advisors offer impartial advice to help businesses realise their potential.
What information will be shared?
Each Lancashire Enterprise Partnership organisation will only share the necessary and relevant information required to provide your business with help, advice and relevant funding opportunities.
- Company Name
- Company Address
- Company contact details
- Company Personnel Contact details
- Nature of business
- Individual Client Name
- Individual Client Contact details
- Details of the client journey/hours spent
- Ethnicity of business owner
- Disability of business owner
- Age of business owner
- Employment status
- Nature of business enquiry
- Notes relating to business enquiry
- Outcome of any grant fund awarded including amount
- Outcome of any job creation including details of the job (ethnicity, gender)
- Gross Value Added (GVA)
What are the legal gateways being used to share the information?
Data Protection Act 1998
Schedule 2 condition – Consent
Schedule 3 condition – Explicit Consent
Data shared with the Department for Business, Energy and Industrial Strategy (BEIS) will be done so using Section 33 of the Data Protection as the data will be used for research, history and statistical purposes.
General Data Protection Regulation
On the 25th May 2018 the Data Protection Act 1998 will be replaced by the General Data Protection Regulation (GDPR). The condition for processing under the GDPR will be:
- Processing shall be lawful only if and to the extent that at least one of the following applies:
- the data subject has given consent to the processing of his or her personal data for one or more specific purposes;
- Paragraph 1 shall not apply if one of the following applies:
- the data subject has given explicit consent to the processing of those personal data for one or more specified purposes.
Data shared with the Department for Business, Energy and Industrial Strategy (BEIS) will be done so using Article 6(4), Recital 50 that states:
The processing of personal data for purposes other than those for which the personal data were initially collected should be allowed only where the processing is compatible with the purposes for which the personal data were initially collected. In such a case, no legal basis separate from that which allowed the collection of the personal data is required. […] Further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes should be considered to be compatible lawful processing operations.'
How will my information be used?
Your information will be used to:
- monitor external funding
- understanding clients requirements
- track the allocated funding and support the client has already received
What is personal, sensitive and anonymised information?
Lancashire Enterprise Partnership will store and process information that is classed as personal and sensitive under the Data Protection Act 1998. The Data Protection Act 1998 defines personal and sensitive information as.
Personal information is:
- Information/Data which relates to a living, individual who can be identified from the data or other data/information that Growth Lancashire and its partners holds
- This could be single elements or a combination e.g. names, addresses, occupation, date of birth etc.it could also include opinions about them and intentions towards them.
Sensitive Personal Information/Data is:
- Physical or mental health, racial or ethnic origin, political opinions, trade union membership, sexual life, criminal allegations or record.
How long is your information stored?
The Lancashire Enterprise Partnership will only store information received from their involvement with you for as long as is legally required or in situations where there is no legal retention period they will follow established best practice. At the end of the retention period electronic data will be deleted and any physical files will be confidentially disposed of.
How will you information be protected?
Your information will only be accessible by staff involved with Growth Lancashire and on some occasions ICT support staff. Your data will not be stored outside the European Economic area and it will be stored and used in accordance with the Data Protection Act 1998.
If you would like more information concerning Lancashire Enterprise Partnership and their work then please contact Andy.Walker@lancashire.gov.uk
If you would like to request a copy of the information Lancashire Enterprise Partnership hold on you then please email firstname.lastname@example.org
If at any point you believe the information we process on you is incorrect you can request to see it and even have it corrected or deleted. Where possible Lancashire Enterprise Partnership will seek to comply with your request but we may need to hold or process information in connection with one or more of the Lancashire Enterprise Partnership's legal functions.
You have the right to opt out of Lancashire Enterprise Partnership and their partners receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on the specific data is and what programme it relates to.
You have the right to remove your consent from Lancashire Enterprise Partnership at any point. If you do remove your consent for Lancashire Enterprise Partnership to share your information then they may not be able to provide you with any support or possible funding. To remove your consent you must contact the Growth Lancashire team on email@example.com
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) here.