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DfE Children and Family Social Worker Employment Information

Children and Family Social Worker Employment Information

– Privacy Notice relating to the sharing children and family social worker information with the Department for Education.

Who are the Department for Education?

The Department for Education (DfE) is responsible for children’s services and education, including higher and further education policy, apprenticeships and wider skills in England. The department is also home to the Government Equalities Office. They work to provide children’s services and education that ensure opportunity is equal for all, no matter what their background or family circumstances.

Why is this information stored and how is it used?

Lancashire County Council (LCC) collects and processes personal data relating to those we employ to work as part of our child and family social care workforce.  We do this is for employment purposes, to assist in the running of the authority and/or to enable individuals to be paid.

Why does the DfE require this information?

The DfE has legal powers to collect the pupil, child and workforce data that schools, local authorities and awarding bodies hold.

This information is used as evidence by the DfE in the production of the school performance tables, adoption score cards and statistical releases. It is also used to help inform educational policy and to assess funding to local authorities and schools.

What information will be shared?

Lancashire County Council will share the following categories of information concerning children and family social workers with the DfE.

  • Date of Birth
  • Health and Care Professions Council (HCPC) number
  • Gender
  • Ethnicity
  • Qualifications
  • Absence data

How will the information be shared with DfE?

The information will be shared with the DfE using their secure portal COLLECT (Collections Online for Learning, Education, Children and Teachers).

What are the legal gateways being used to share the information?

Data Protection Act 1998

Schedule 2 condition

5              The processing is necessary        —

(c)           for the exercise of any functions of the Crown, a Minister of the Crown or a government department

Schedule 3 condition

7              (1)          The processing is necessary        —

(c)           for the exercise of any functions of the Crown, a Minister of the Crown or a government department.

The Department for Education also has legal powers to collect the pupil, child and workforce data that schools, local authorities and awarding bodies hold.

For more information on these legislations see:

How will my information be used?

Your information will be used to:

  • Improving the management of workforce data across the sector
  • Enabling development of a comprehensive picture of the workforce and how it is deployed
  • Informing the development of recruitment and retention policies
  • Allowing better financial modelling and planning
  • Enabling monitoring of selected protected characteristics

What is personal, sensitive and anonymised information?

Lancashire County Council will store and process information that is classed as personal and sensitive under the Data Protection Act 1998. The Data Protection Act 1998 defines personal and sensitive information as.

Personal information is:

  • Information/Data which relates to a living, individual who can be identified from the data or other data/information.
  • This could be single elements or a combination e.g. names, addresses, occupation, date of birth etc. It could also include opinions about them and intentions towards them.

Sensitive Personal Information/Data is:

  • Physical or mental health, racial or ethnic origin, political opinions, trade union membership, sexual life, criminal allegations or record.

How long is your information stored?

Lancashire County Council retains the details of staff members who have worked as children and family social workers for 50 years from the termination of the contract.

Further Information

If you would like more information concerning Lancashire County Council sharing this information with the Department for Education then please contact

Your rights

If you would like to request a copy of the information Lancashire County Council may hold on you then please email

If at any point you believe the information we process on you is incorrect you can request to see it and even have it corrected or deleted. Where possible Lancashire County Council will seek to comply with your request but we may need to hold or process information in connection with one or more of the Lancashire County Council's legal functions.

You have the right to opt out of Lancashire County Council and their partners receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on the specific data is and what programme it relates to.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Complaints team who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) here.