Membership card
A membership card will be sent from the library service to the representative. This card must be presented every time a set is requested, collected or returned to the library. If your society wishes to change the name of the representative your group is required to let the library service know. Contact us.

How to obtain sets
Complete the online request. You will need your library membership card number.
Or bring your society membership card with you and complete the special application form (LL85), available from all libraries within Lancashire. Find your nearest library. We require at least four weeks notice to enable us to source your item. If you are requesting music, please quote if a specific arrangement, edition, translation or language is required.
We will make every reasonable effort to supply the material you require from our own stocks or those of other library authorities in the UK. However, we can not guarantee to be successful on each occasion and cannot be held responsible for any consequences of failure to supply.

Collecting sets
When sets are available for you to collect, the library will contact you.
You will need to sign your original request form as a record that you have collected the material.
Please bring your society membership card and payment with you. Unfortunately sets cannot be released without them.

How long can I have the material?
We will try to meet the loan period you request, up to a maximum of 12 months, to include any renewals.

Returning sets
Loan periods are set according to your requirements (up to a maximum of 12 months). Please return copies by the due date as other societies may be waiting to use the material. The set must be returned to the same library from which it was collected.
When you return the set to the library you collected it from you will be asked to sign again to confirm details of the material returned. It would be helpful to bring your society card in case of any queries.
The nominated society representative is responsible for returning sets. Any communication will be directed to that representative.

Care of material
We recognise that it might be essential to mark the material, but please remember sets will be used by others after you. Please use a light pencil only and erase marks from each copy before return. See our Care of Performance Sets for more details. Paper clips, staples, sticky tape etc. must never be used. Material returned damaged may be liable for full compensation charges.

Lost/damaged material
If any copies are lost or damaged, we will ask you to replace copies with an identical edition in acceptable condition, or to pay the full current replacement cost. Binding costs may also be added.
In addition, a non-refundable administration charge of £5 per missing part may also be added.
If we borrow sets from a library outside Lancashire on your behalf, compensation charges will be levied in accordance with that library authority's charging policy.
Societies will not be able to borrow further material until previous loans have been returned in full or compensation paid. In order to be fair to all borrowers, societies who persistently fail to return parts may be suspended from using the service.

Hire of music
Some sets are only available on hire from the publishers. Because of the high cost of obtaining material from these organisations, we are unable to borrow the material on your behalf. You should therefore approach the hiring agent directly.